PRIVACY POLICY

Bayview Christian Fellowship – Full Gospel Church of God
Effective Date: 20 February 2026
Last Updated: 04 March 2026


1. Introduction

Bayview Christian Fellowship – Full Gospel Church of God (“the Church”, “we”, “us”, “our”) is committed to protecting your personal information in accordance with the Protection of Personal Information Act (“POPIA”).

This Privacy Policy explains how we collect, use, store, protect and disclose personal information relating to:

• Members
• Associate Members
• Adherents
• Visitors
• Ministry participants
• Donors
• Staff and volunteers

2. Information We Collect

We may collect and process the following categories of personal information:

2.1. Identity & Contact Information

• Full name
• Date of birth
• Gender
• Contact numbers
• Email address
• Residential address

2.2. Membership Information

• Membership category (Adherent, Associate, Member)
• Date of membership application
• Baptism details
• Ministry involvement

2.3. Family Information

• Marital Status
• Wedding anniversary
• Children of members

2.4. Communication Preferences

• Consent to receive SMS, email, WhatsApp, or other communications

2.5. Security & Audit Information

• Records of access to membership data
• Logs of updates or changes to personal information

3. Purpose of Processing

• Administering membership
• Maintaining accurate records
• Church governance
• Communication of events
• Ministry organisation
• Pastoral care
• Legal compliance
• Security of systems

We only process information that is adequate, relevant and not excessive.

4. Lawful Basis for Processing

• Your consent
• Legitimate religious activities
• Contractual necessity
• Legal obligation

5. Membership Categories

• Associate Member
• Adherent
• Full Member

6. Consent

You may withdraw consent at any time. Processing done prior remains lawful.

7. Disclosure of Information

• Authorised leaders
• Legal requirements
• FGC structures

8. Public Disclosure & Celebrations

The Church may publish member names for:

• Birthdays and anniversaries
• Congratulatory messages
• Service slides

Only with consent. Members may opt out at any time.

9. Photography, Videography and Livestreaming

• Services may be livestreamed or recorded
• Photos may be taken during events

Content may appear:

• During services
• On church platforms
• On social media

Prominent individuals require consent. General crowd footage may be recorded.
Individuals may opt out or sit in non-recorded areas where available.

Personal images used for media (birthdays, promotions, etc.) require prior consent.

10. WhatsApp and Digital Platforms

By joining groups:

• Your name and number may be visible
• Messages are visible to members

Members should not share content externally without consent.

11. Security Safeguards

• Role-based access
• Password protection
• Encryption
• Secure hosting
• Audit logging

12. Retention

Data is retained only as long as necessary. Visitors’ data may be deleted if unused.

13. Information Officer

Simon John Iyer
simoniyer14@gmail.com

Debbie Iyer
debbielovesjc@gmail.com

14. Cross-Border Transfers

We ensure adequate safeguards where data is stored outside South Africa.

15. Data Breach Notification

We will notify affected individuals and the Information Regulator where required.

16. Changes

Updated versions will be made available when changes occur.

TERMS & CONDITIONS

Bayview Christian Fellowship – Full Gospel Church of God
Effective Date: 4 March 2026


1. Introduction

These Terms and Conditions govern participation in the fellowship, services, activities, and membership of Bayview Christian Fellowship (“the Church”).

By applying for membership, attending services, participating in church activities, or using church-administered systems, you agree to these Terms and Conditions.

2. Membership Categories

Membership is structured in accordance with Article 4 of the Church Constitution and includes:

2.1 Adherents

Persons attending services who do not qualify for Associate or Full Membership.

2.2 Associate Members

Children or adolescents of ministers or members who are closely linked to the Church through dedication, Sunday School, or youth activities.

2.3 Full Members

Persons accepted into membership by the Church Council after fulfilling the constitutional requirements.

3. Admission into Membership

Membership shall only be granted upon:

• Submission of the prescribed membership application form
• Fulfilment of FGC constitutional conditions

The Church reserves the right to approve or decline any application.

4. Membership Responsibilities

Members agree to:

• Uphold the doctrines, objectives, and regulations of the Church
• Conduct themselves in a manner consistent with Christian principles
• Support the Church spiritually and morally
• Submit to the governance structure as provided in the Constitution

Failure to adhere to these responsibilities may result in a review of membership status.

5. Use of Church Facilities and Services

The Church may provide:

• Worship services
• Ministry programmes
• Youth and children’s activities
• Counselling or pastoral care
• Church events

Participation is voluntary and subject to behavioural standards and safety requirements.

The Church reserves the right to restrict participation where necessary to protect the safety and integrity of its members.

6. Code of Conduct

All persons attending Church services or activities agree to:

• Maintain respectful behaviour
• Refrain from disruptive, abusive, or unlawful conduct
• Respect church leadership and volunteers
• Comply with safety and child protection policies

The Church reserves the right to remove individuals engaging in misconduct.

7. Data Protection and Privacy

The Church processes personal information in accordance with the Protection of Personal Information Act (POPIA).

By submitting personal information, you acknowledge that:

• Your information will be used for membership administration and church-related purposes
• The Church may record baptism, membership, and governance details
• Communication preferences will be respected
• You may request access or correction of your personal information

Full details are provided in the Church Privacy Policy.

8. Communications

By providing contact details, you agree that the Church may contact you for:

• Service announcements
• Church events
• Membership administration
• Ministry-related matters

You may opt out of non-essential communications at any time.

9. Financial Contributions

Any donations or offerings:

• Are voluntary
• Do not guarantee membership or grant any special privileges
• May be recorded for administrative purposes

The Church complies with applicable financial regulations.

10. Limitation of Liability

To the fullest extent permitted by law:

• Participation in church activities is voluntary
• The Church shall not be liable for loss, injury, or damage except where caused by gross negligence or unlawful conduct

Members participate at their own discretion and responsibility.

11. Disciplinary and Membership Review

Membership may be reviewed, suspended, or terminated in accordance with:

• The Church Constitution
• Governing Body decisions
• Established disciplinary procedures

The Church reserves the right to take action to preserve doctrinal integrity and unity.

12. Amendments

These Terms and Conditions may be amended from time to time in accordance with constitutional procedures.

Updated versions will be made available to members upon request.

13. Governing Law

These Terms and Conditions are governed by the laws of the Republic of South Africa.

14. Contact Details

For membership, governance, or privacy-related queries:

Bayview Christian Fellowship – Full Gospel Church of God
Address: 200 Chatsworth Main Road, Umhlatuzana, Chatsworth, Durban, South Africa
Email: simoniyer14@gmail.com
Information Officer: Simon John Iyer